If you want to change the external sharing settings for numerous sites, you can do so at the same time. Select numerous sites using the tick boxes then the top menu will change. A new option called Bulk edit will appear. Open the dropdown menu and click Sharing. This will open the sharing settings and let you modify for numerous sites at the same time. Unless you change default settings, Microsoft group — which is created when you create a SharePoint Online team site — settings default to New and existing guests.
Click Anyone. If Anyone is already selected, click here to move onto the next troubleshooting step. The previously grayed out link sharing option should now be available, as shown in the screenshot below. That suggests a certain feature could be causing the problem: limited-access user permission lockdown mode.
Instead, Office SharePoint Server automatically assigns this permission level to users and to SharePoint groups when you grant them access to an object on your site that requires that they have access to a higher level object on which they do not have permissions. For example, if you grant users access to an item in a list and they do not have access to the list itself, Office SharePoint Server automatically grants them Limited Access on the list, and also on the site, if needed.
To remove limited access, restore inheritance or remove the higher level permission given to the item or items. To explain in another way — limited access happens when you give users access to a specific document or document library, as apposed to adding them to the default Members, Owners or Visitors groups. If you do that you will revoke the access of everyone who had limited access assigned to them.
You first need to determine where they had this access so you can fix it by possibly creating a new group, placing the users into that group, then assigning the Group to the document library. If they are all inheriting permissions, it means that the users have been given access on an item level instead, ie: to specific documents. And this is why its a bad idea to do this.
When you find the source, then yes, you need to inherit permissions again to remove the limited access thing. The more documents you have on your site, the longer this is going to take you.
It comes down to planning. If you are granting permissions on a document level, your planning is wrong. It is near impossible to manage your sites like this. You need special 3rd party software in order to do that. SharePoint is alot better as it has better built in reporting. Worst case, break permissions on a Library or list level.
It takes lots of experience to get this under the belt properly. Thanks so much for your contribution to the post. I love how your comment adds more text, and arguably, more value than my original post! Inheriting permissions is a tricky topic. Even there, it basically boils down to a failing in the User Interface and the need for 3rd party tools just to keep track of where these suggested practices might not be followed. SharePoint is times better in identifying and reporting on inheritance breaks, but it will continue to be relevant until at least v For example, in the screen shot above, miwise has Contribute and Read.
Combining the permissions of both groups really results in Contribute permission since Contribute already has the permissions of Read. I have taken your advice and changed the site permissions to remove the limited access restrictions.
However, the limited access is still visible and prevents me in my admin and user profiles from changing views in lists. To fix the edit user permission greyed out the issue in SharePoint online, we need to follow a couple of troubleshooting techniques step by step. Then if you still see the greyed out, as an alternative to a quick fix, directly you can access the edit user permission page by the below URL:.
If we access the above page directly we will get into the below edit permission page in SharePoint Online:. In SharePoint Online, if the site is connected to an Office group, we cannot change the permission through UI interface, even though you are a site owner. You could change the permission level of groups by the below PowerShell script:. In this troubleshooting technique, we have learned about how to fix the edit user permission greyed out the issue for a SharePoint site owner or administrator.
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